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Appearing Before Council as a Delegation

1. Persons or organizations wishing to appear before Council as a delegation must submit a written request.
2. Requests to be a delegation for subjects that are NOT related to items on the Council meeting agenda must be received in the Legislative Services Department before noon on the twelfth (12th) day prior to the meeting date. Requests for subjects that are related to items on the Council meeting agenda must be received in the Legislative Services Department before 10am on the day of the meeting.
3. If you are using an electronic presentation, you must provide the Legislative Services Department with the file via email or on a flash drive/memory stick prior to noon on the Friday of the week preceding the Council meeting.
4. Include any pertinent background and related documents with your Delegation Request form so all necessary details may be considered.
5. Documents you wish distributed to Council that are supplied at the time of your delegation will not be provided to Council members until after your delegation. Please provide one copy to the Township Clerk.
6. A maximum of five (5) minutes is given per delegation to make their presentation restricted to the topic noted on the Delegation Request form.
7. A maximum of five (5) delegations may be permitted at the beginning of the meeting. Council may approve additional delegations.
8. Staff is not in a position to waive Council guidelines. However, the guidelines may be waived by Council.

Note: The Delegation Request form and related documents become part of the public record and will be released / published in the agenda and minutes that are available to the public in a variety of methods.

The Township only collects personal information when there is clear authority to do so or when collecting the information is related directly to and is necessary for an operating program.