Tournament and or Special Event Request

*indicates required answers

Are you a...

Adult non-profit organization

Youth non-profit organization

Private

Commercial (for profit)

Organization information

Name of organization (if applicable)

First name

Last name

Address

Primary phone

Postal code

Email

Non-Profit/Society Number

Contact Information

Multiple contacts can be added using the button below.

Contact

Role

Primary phone

Email

Add another contact Remove contact

Tournament or Special Event Information

Upload request: Please complete this form, save it, and then upload it as part of your application.

Please upload your filled out file as part of your application.

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Request for Service (fees may apply)

Please specify the service or equipment needed for your tournament or special event. Note that the Township of Langley offers a limited range of event equipment, subject to availability. The availability of this equipment is not guaranteed, and additional charges may apply for delivery and/or usage.

If 'other' selected above, describe Request for Service

Will the event be erecting or installing a building structure, or shelter of any kind? If yes, a park permit application is required

Inflatables (no staking into ground)

BBQ’S

Tents (no staking into ground)

Stages

Portable washrooms

Hand washing stations

Additional structures

Do you require power?

Yes

No

If yes:

Will you be using a generator?

Will you require access to electrical power?

Will you be selling merchandise or food and beverage, have displays or be distributing advertisements, or soliciting funds? If yes, a park permit application is required

Yes

No

Operating a concession or a food service? If yes, a permit may be required by Fraser Health Authority.

Yes

No

Will your event have food vendors (including food trucks)? If yes, a park permit application, Fraser Health operating permit, and Fire inspection report is required.

Yes

No

Will this event have liquor present? If yes, a park permit application and special occasion liquor license is required.

Yes

No

Will your event have fireworks? If yes, a park permit application is required.

Yes

No

Do you require the Township of Langley’s Spirit Stage (fee associated)?

Yes

No

If 'yes' selected above: Spirit Stage drop off date?

What time would you like the Spirit Stage dropped off?

Spirit Stage pick-up date

What time would you like the Spirit Stage picked up?

Acknowledgement

I have read and answered the above questions pertaining to park permits. By selecting 'no' to any of the park permit questions above, I acknowledge that the event will not breach any public spaces bylaws. If I breach any bylaws, I acknowledge that I would be in violation of the public spaces bylaws and be subject to a fine. Learn more at tol.ca/publicspacesinfo.

Any other details you would like to mention?

Insurance Information

A minimum policy of $3,000,000 (three million) general liability insurance is required for use of any public park facility rental. In the event that alcohol service/sales are approved through a valid park permit, the amount of at least $5,00,0000 (five million) is required.

All insurance must add “The Corporation of the Township of Langley” as additional insured and upload a copy (proof) of your insurance certificate below.

Insurance certificate and all matters of the permit must be received before the first date booked.

Insurance

Township of Langley Insurance (max up to 500 participants)

Other (upload below)

Insurance upload

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Code of Conduct: Township of Langley Code of Conduct for all user groups to understand and abide by.

Treat others with respect, courtesy, fairness, and equality regardless of diversity or ability

All participants feel safe in an accessible and welcoming environment

Be free from harassment, discrimination, and physical or verbal abuse, and toxicity in relationships

By checking this box, I HAVE READ AND UNDERSTAND THE ‘CODE OF CONDUCT’ FOR PARKS AND FACILITY USAGE AND MY LEAGUE/TEAM AGREE TO ABIDE BY THEM.

Yes

Any personal information collected on this form will be managed in accordance with the Freedom of Information and Protection of Privacy Act. Direct enquiries, questions, or concerns regarding the collection, use, disclosure, or safeguarding of personal information associated with this form to:

Supervisor, Information, Privacy, and Records Management, Township of Langley,
20338 – 65 Avenue, Langley, BC V2Y 3J1
foi@tol.ca
604-532-7396